What we do
PUBLIC RELATIONS & MARKETING UNIT
The Public Relations and Marketing Unit (PR), in collaboration with the relevant schools and directorates, is responsible for managing UHAS events, for promoting UHAS-branded gifts and souvenirs, and for protocol duties.
EVENT MANAGEMENT
The PR unit facilitates the organisation and successful execution of the following events:
- Outreach
- Congregation
- Matriculation
- Induction ceremonies
- Inaugural and special lectures
- Special functions, e.g., White Coat ceremony
- Workshops and seminars
MARKETING
The PR unit is also responsible for managing vendor relations, the manufacture and marketing of UHAS-branded souvenirs, gifts and other promotional collateral, including:
- Calendars & diaries
- UHAS-wear (cloth, blazers, caps, scarves & neckties)
- Cups & mugs
- Wristbands and other giveaways
- Plaques & VIP gifts
PROTOCOL
In collaboration with relevant directorates or schools, our Protocol role entails the following services:
Front desk, guest and visitor services
- Receiving and processing appointments and walk-ins
- Liaising with security to screen visitors
- Identifying and properly managing VIP guests such as traditional rulers, diplomats and politicians
- Organising logistics for University events and visitor areas
- Conducting guided campus tours
- Managing promotional visits by external companies
Travel-related issues (Passages)
- Passport, visa and related issues for members of the UHAS community
- Airport arrivals and departures of official international guests
- Hotel bookings for official invited guests
UHAS obligations to faculty and staff (Terminal)
- Retirement (certificates, send-off receptions)
- Death (funeral announcements and arrangements, facilitating refund of coffin costs, arranging for hearse, and payment of benefits)
INTERNAL CORRESPONDENCE
The PR unit also assists our internal constituents to prepare and disseminate information within the UHAS community in order to ensure efficiency.
- Announcements & notices
- Advertisements
- Invitations
- Mail & package deliveries
PUBLICATION & DOCUMENTATION UNIT
The Publication and Documentation Unit (Doc) is responsible for reporting, managing editorial processes and proofing written content, as well as developing and producing multimedia content. This unit is also the publisher and custodian of all official UHAS publications and branding elements, as well as media engagement.
EDITORIAL
We oversee development, editing and publishing of all official written informational material and publications, including:
The Vice Chancellor’s annual report
This is a statutory requirement for the Vice Chancellor to provide updates on the state of the University, including progress made over the past year and expectations for the upcoming year.
Handbooks/manuals
In collaboration with various schools and directorates, we publish the student handbook/prospectus and other school-specific publications.
Academic fliers
We publish brochures and fact sheets with up-to-date information on the programmes offered in the various schools of the university, entry requirements, and an overview of UHAS. We distribute this information to prospective students and other interested parties during outreach events.
UHAS Gazette
In two volumes per year, this PDF document lists incoming, outgoing and other administrative staffing changes among senior members of the university.
UHAS Newsletter
The newsletter summarises recent UHAS news in a PDF document that is distributed to internal and external UHAS constituents.
Other reports & publications
We edit and publish any other official reports and publications, including statutory and policy documents.
Speeches
We draft and edit speeches and presentations for use by members of senior management.
MULTIMEDIA
The unit is also responsible for designing, developing, and production of digital content, including:
- Audio & video recordings
- Banners, calendars, diaries
- Graphic images
- Informational graphics
- Photographs
- TV & Radio programs
MEDIA ENGAGEMENT
This unit also manages the university’s media engagement by overseeing Internet content, press relations, copyrights and permissions:
Internet content management
- UHAS web site
- External platforms
- Social media accounts (Facebook, Flickr, Instagram, LinkedIn, Twitter)
Press relations
Press attendance of UHAS events is strictly by invitation. We require all invited guests, including members of the press, to register with proper identification when attending any UHAS events. Other press engagements, such as interviews or campus visits are by appointment. We oversee:
- Event coverage and reportage
- Press invitations and accreditation
- Press kits
- Press briefings
- Press releases
- Media monitoring and tracking
Copyright and permissions
University of Health and Allied Sciences holds copy rights to all UHAS marks and symbols, as well as all content featured on the UHAS web site, in our reports, brochures, publications and digital formats, unless otherwise indicated. This proprietary information cannot be reproduced without permission granted by the Directorate of Public Affairs on behalf of UHAS.